by Pramod Gupta
Published Thu, Oct 26th 2017, 17:38 | Computers
What is a Digital Mailroom?
A digital mailroom is one where there is very little or no reliance on manual labor for either sorting or delivering mail pieces. Since both electronic and paper based mail can be handled by such an automatic process there is little or no need for paper to be used as part of this process and this can therefore result in a fully paperless office. This is one of the several advantages of using digital mailroom software and ultimately results in companies becoming greener. Another is that software that provide for the automation of mail rooms allow information to come into the decision making cycle faster and this in turn results in better impact on any decisions made. Especially in a modern company when information has to be transmitted to several global locations within the least amount of time a digital mailroom management can be a valuable addition to any office.
Benefits of Having a Digital Mailroom
One of the main benefits of having a digital mailroom is that money can be saved. One of the major areas where this can happen is by using less paper. Also another area where such software provides benefit is in the processing of documents such as invoices. As and when they come into a mail room in paper format, they can be dealt with much faster by digital mailroom software, scanned and transferred directly to specific accounts payable databases where they can be matched with vendor information and paid. Ultimately, this not only results in money being saved, as late fees are circumvented, but also in a much faster and more efficient payment process.
How Digital Mailroom Software Functions
Digital mailroom software functions by scanning, sorting and classifying mail pieces so that they can reach the correct recipient or department. This process is made possible by the optical character recognition (OCR) technology that such software contain, which is responsible for capturing printed font on mail pieces and converting into text searchable format. Among the other functions provided by digital mailroom software is indexing which makes the process of retrieving such documents easier.
Author Bio:-
Sagar Informatics Pvt. Ltd. is a best software development company located in South Delhi, India. We also offers website design, Android App Development, Digital Marketing, SEO Services, E-commerce website design Mailroom Management Software, and development Services for our clients at best budgets. For more information mail us on [email protected]